Employer Portal
Healthcare recruitment, done with care.
OptiMatch Solutions partners with care homes, nursing homes, supported living services and hospitals across London and the South East. Brief us once — we deliver vetted, shortlisted candidates ready to interview.
Step 1 · Brief us
Submit a vacancy request
Tell us the role, the setting and your timeline. Our team typically responds within one working hour during business times.
Start a vacancy request →Step 1 · Publish
Post a vacancy
List a live permanent role on our vacancy board and we will route matched, pre-vetted candidates to your inbox.
Post a role →
What you get
A partner, not a portal.
- ●Single named our team for every account
- ●Curated shortlists of permanent Support Workers — typically within 5 working days
- ●Seven-stage vetting with full compliance pack on offer
- ●90-day post-placement aftercare and replacement commitment (subject to written Terms of Business)
- ●Transparent fixed-fee permanent pricing — agreed in writing up front
- ●Active candidate networks across London, the South East and Gloucestershire
Settings we serve
Specialist recruitment for every care environment.
Care Homes
Residential and elderly care services from family-run homes to national groups.
Nursing Homes
Nurse-led services requiring RGNs, RMNs, senior carers and clinical leads.
Supported Living
Learning disability, autism and mental health services across community settings.
Hospitals & Hospices
NHS trusts and private providers needing pre-vetted ward and unit cover.
Why choose OptiMatch Solutions
Built around your service.
Partnership-led
A single point of contact at OptiMatch Solutions for every account. No call-centre handoffs, ever.
Seven-stage vetting
Enhanced DBS, right-to-work, references, training matrix and clinical checks.
Shortlists, typically in 5 days
Curated permanent Support Worker shortlists — typically 3 to 5 candidates, subject to brief and market.
90-day aftercare
Post-placement check-ins and a 90-day replacement commitment, subject to our written Terms of Business.
Ready to hire your next permanent Support Worker?
Brief us today — first qualified shortlist typically in your inbox within five working days, subject to brief.
Request a call-back
Prefer a conversation? Leave your number and a senior consultant will call you back at a time that suits.
FAQs
Common questions from employers.
How quickly can you deliver a shortlist?+
We typically aim to deliver an initial shortlist within 5 working days of the brief call, subject to role complexity and candidate availability. For urgent cover, faster turnarounds are often possible — speak to we.
Do you charge upfront fees?+
No. Our permanent recruitment model is success-based — you only pay on a confirmed offer being accepted.
What if the placement doesn't work out?+
Permanent placements are backed by our 90-day replacement commitment, set out in our written Terms of Business. Where the terms are met, we will re-recruit a like-for-like replacement (same role, site and core hours) at no additional placement fee.
What roles do you cover?+
Support Workers (core focus), HCAs, Carers, Senior Carers, RGNs, RMNs, RNLDs, Deputies and Registered Managers — permanent only.
What areas do you cover?+
Greater London, Kent, Surrey, Sussex, Essex, Hampshire, Berkshire, Hertfordshire and Gloucestershire.
Do candidates come with a compliance pack?+
Yes — introductions are supplied with our standard compliance pack, which typically includes Enhanced DBS, right-to-work, references, training certificates and an interview summary in line with our documented process.
What happens after you submit a vacancy
A clear, predictable path from brief to placement.
No black box, no chasing. Here is exactly what to expect once your brief lands with us.
- Step 1AcknowledgementTarget: within 1 hour
Our team aims to confirm receipt and book a 15-minute brief call within one working hour during business times (Mon–Fri, 8:00–18:00).
- Step 2Brief call & search beginsDay 1–2
We agree role, setting, shift pattern, pay and must-haves. Search starts immediately against vetted pipeline.
- Step 3Curated shortlistTarget: by day 5
Typically 3–5 pre-vetted candidates with compliance summary and interview notes — subject to brief and candidate availability.
- Step 4Interviews & offerDays 5–14
We coordinate interviews, manage feedback, handle the offer and reference completion.
- Step 5Onboarding & 90-day aftercarePost-offer
Compliance pack delivered. Structured check-ins with employer and candidate. Replacement commitment runs from the agreed start date and is subject to our written Terms of Business.
90-day replacement guarantee
If it doesn't work out, we work to make it right.
Permanent recruitment should reduce your risk, not add to it. Permanent placements are backed by our written 90-day replacement commitment, set out in our Terms of Business — designed to share the risk of a bad fit, not push it onto your service.
- ●Applies to permanent placements made under our standard Terms of Business.
- ●If the candidate leaves or is dismissed within 90 calendar days of the agreed start date, and the conditions in our Terms of Business are met, we will re-recruit a like-for-like replacement (same role, site and core hours) at no additional placement fee.
- ●Conditional on the placement fee being paid in full and on time, and on the role remaining materially unchanged.
- ●Full guarantee terms — including exclusions and notice requirements — are set out in writing in our Terms of Business and issued with every offer.